The online board portal can be an effective tool for improving governance and efficiency. However, choosing the right solution is not an easy task as each business has its own needs and budgetary constraints. When considering the purchase of an online board portal, the main two areas to concentrate on are security and efficiency. In your conversations with potential suppliers to determine if they’re able to meet your needs.
Security
A portal’s primary goal is to secure sensitive data and stop unauthorized access. It is crucial that the portal is built on a solid framework which can support advanced security features that can be customized, like permission settings for the end user as well as unique encryption keys for each customer, two-factor authentication capabilities, third party penetration tests, controlled and certified data centers and security audits like SOC2.
Efficiency
A good board management system will streamline three main phases – the pre-meeting portion and the actual meeting and the post-meeting stage. The most effective management systems for boards facilitate efficiency by allowing simple communication. This will engage directors who are eager to participate by updating material in real-time prior to meetings, and decrease the time required to prepare materials.
Be sure to consider the ease of use while you try out the software. You want your team to be able to access the portal with ease, so choose a product that is easy to navigate and allows document uploads and search. You can also check out the customer service offered by the vendor by calling their helpline board meeting software and checking how responsive they are.