http://boardroomplus.info/why-are-meeting-minutes-important
Board portal technology can provide enormous benefits to the governance process, cutting down on the time-consuming work and allowing real-time collaboration and decision-making. However, the implementation process requires careful planning and preparation to ensure a smooth, successful transition.
Stakeholder buy-in
Include key stakeholders, such as directors or IT professionals, in the early stages of the implementation process to be aware of their concerns and desires and to help them see the potential of a portal. By bringing them on board to the process, you can increase your chances of success and increase adoption.
Agendas and minutes management
A good portal will streamline the process of preparing and distributing agendas for board meetings and other supporting documents. This can cut down on a lot of time, and allow for more efficient and focused meetings and strategic sessions. It will also allow for a more structured document review and the ability to vote in real time by boards.
Audits for regulatory compliance
A well-implemented web portal can be a useful instrument to show compliance to regulators during audits. A detailed audit trail on the portal can prove that pertinent information is easily accessible and that the process of making and disseminating material for meetings is consistent with best practice.