Virtual data room comparison is a complicated task, and there are many factors to consider when selecting the best VDR vendor for your project or deal. Security, storage and collaboration are a few of the main areas to consider. VDRs also employ a variety of pricing models. Legacy providers, who are long-established firms that started as printing services for the financial sector, but later changed to digital media employ pricing models dependent on the number of pages. This pricing model can be expensive and difficult to understand. Generic file-sharing services are often cheaper but come with their own set of limitations, including a lack of professional support outside business hours and limited features for tracking documents and reporting.

Security is a key element of any online repository. The best VDR providers offer a wide range of features that protect sensitive data. Consider features like two-factor authentication and access expiration dates that are timed to passwords, requirements for complexity of passwords and modifications, IP address restrictions and audit trails to gain detailed information about the activities of documents. Additionally, look for security standards that are internationally recognized, such as ISO/IEC 27001 & SOC 2, GDPR, and HIPAA.

Many of the top providers include additional services into their core VDR offering. These include helpdesk, training along with onboarding and support functions. When evaluating vendors it’s important to consider these choices. However there are some extras that might not be appropriate for your specific needs.