Data rooms are commonly utilized in mergers and acquisitions for due diligence, but they can also be used for fundraising, initial public offerings (IPOs) and legal proceedings. Whether you’re looking to store and share confidential documents in a safe environment or expedite due diligence for any kind of business deal, you’ll need to choose the right virtual data room management program to suit your requirements.
A robust search tool is an important characteristic board portals for nonprofits of the VDR that will allow you to locate any document in seconds. It should have a variety of filters and features such as labels, tags and optical character recognition (OCR). It should also permit you to download a PDF-encrypted version of any document with just one click.
Find a program that allows you to modify the appearance of the data room and include a logo that you can customize that is displayed on every document when it is viewed, printed or downloaded. You can stop screenshotting as well as other violations of security and privacy.
Finally, a great data room should have a task management tool which allows you to assign editing and reading tasks to other users. It should provide you with an overview of each task’s status and the time it’s been assigned in order to keep track of the progress.